PencilTime guide
How to use PencilTime for project planning
PencilTime works well for visual project planning because you can combine handwritten calendar pages, Note Pages, Link Stickers, bookmarks, and reminders.
Create a project hub
Start with one Note Page that acts as the project dashboard. Add the project goal, current status, milestones, decisions, questions, and next actions. Bookmark it if you expect to return often.
Connect planning pages
- Use Month pages for deadlines and milestone visibility.
- Use Week pages for current priorities and sequencing.
- Use Day pages for specific work sessions and follow-ups.
- Use Link Stickers to connect the project dashboard to relevant planner pages.
Run a weekly project review
- Open the project dashboard.
- Review open questions, blockers, and next actions.
- Choose the week's priorities on the Week page.
- Add Reminder Stickers for anything that needs a notification.
Use handwriting where it helps
Project planning often includes messy thinking: sketches, arrows, lists, rough schedules, and notes from conversations. PencilTime keeps that visual planning style while still giving you navigation and structure when the project grows.